The following document contains specific VGC policies that students must read and understand before signing their Student Enrolment Contract.
The following documents contain VGC rules, regulations and policies relating to VGC Accommodation.
The remaining policies are important for students to read and understand once they begin their classes at VGC.
- ACADEMIC DISHONESTY AND PLAGIARISM POLICY
All VGC students are expected to behave as honest and responsible members of an academic community. Failure to follow behave in the appropriate manner will result in disciplinary action and forfeiture of test results.
- Students who are deemed to have cheated on tests will be given an automatic mark of zero (0) and will be required to meet with the Director of Studies to discuss any further action.
- Students who submit work that has been plagiarized (copied without permission of the original author and presented as an original work that is NOT for the purpose of imitative writing or for the purposes of an academic exercise) shall receive a mark of zero (0) and will be required to meet with the Director of Studies to discuss any further action.
- Failure to comply with the Academic Dishonesty Policy will affect a student’s transcript and may result in failure to pass the term or eventually, expulsion from the school.
- CLASS CHANGE POLICY
- Core Class: If students wish to change their Core Class, they must speak to the Director of Studies.
- Elective and Plus Classes: At the end of the second (2nd), fourth (4th), sixth (6th) and eighth (8th) week of a term, students will discuss their Elective and Plus Class choices with their teacher to determine whether they are in the class that is most suitable for them. Class changes will take effect on the following Monday. Elective and plus class changes will only take place on these days.
- ENGLISH ONLY POLICY
- VGC International College is an English Only school. Students receive purple cards for speaking English in shared areas of the school. These go into a prize draw once a week. If students are heard speaking any language other than English in a shared area they are given a red card. If a student receives three (3) red cards, they will be suspended from classes for one (1) day. If necessary, the appropriate people will be informed.
- The exception to the rule would be minors. Minors will be suspended for one (1) day, be given extra school work, or be blocked from attending VGC activities. The action taken will be whichever is deemed appropriate by VGC.
- Students in the High School Preparation/ Summer Teen Experience Program will not be suspended for one (1) day but will be placed in a class and/or miss an activity.
- EXTENSION POLICIES
- CLASSES EXTENSION POLICY
If a student returns to VGC within one (1) month of their graduation wishing to extend, he/ she will not take a test and will go straight back into class.
- HOMESTAY EXTENSION POLICY
For extension requests, students must provide written notice and pay to VGC two (2) weeks before their homestay end date.
- If students do not provide a minimum of two (2) weeks’ written notice, they risk not being able to extend with their current family.
- During the months of July and August, students should provide four (4) weeks’ notice or else they risk not being able to extend due to high volume.
- LATE POLICY
In order to respect students, faculty and staff, students must be punctual. Students will not be allowed into class if:
- They are more than 20 minutes late in the morning;
- They are more than five (5) minutes late after lunch or after break times.
Students are kindly asked to wait outside until the next break and to not interrupt students who have made the effort to arrive on time.
- LEVELING UP POLICY
- A student generally requires two-three (2-3) months at each level in order for the student’s English to have progressed sufficiently to be ready to level up.
- A summative assessment is held every four (4) weeks. This assesses reading, writing, grammar, listening and speaking skills.
- Throughout the course, ongoing formative assessments in all four (4) skills are carried out in order to provide feedback to students on a more regular basis.
- If a student passes the assessment after they have been in that particular level for eight (8) weeks, they may level up.
- If a student is doing exceptionally well at the end of their second (2), fourth (4) or sixth (6) week, as demonstrated by their formative and summative results, and depending on when they started the level, their teacher can recommend that they level up.
If a student in Foundation IELTS achieves 6.0 equivalence in their summative assessment, they may level up to the Advanced IELTS class.
Generally speaking, a student requires at least two (2) months in University Preparation Intermediate before leveling up to University Preparation Advanced. Students with an average result of 75% at the end of the term can level up.
- MEDICAL INSURANCE POLICY
- VGC students must have valid medical insurance for the duration of their studies. On the first day of classes, students must provide VGC with proof of insurance.
- Activities and trips are part of VGC studies and students will not be allowed to go on activities or trips without valid medical insurance.
- Students have the option of purchasing insurance from VGC in advance.
- RECOGNITION OF PRIOR LEARNING
On the first day at VGC International College, all students must take a placement test. This test determines a student’s level of English and which level of classes the student will be placed in.
If a student has taken a recognized international English exam, such as IELTS, Cambridge or TOEFL, these results will be taken into account but do not replace the placement test.
- EVENTS AND ACTIVITIES REFUND POLICY
- Activities are refundable if cancellation is made one (1) week prior to the activity (with the exception of VGC’s overnight trips). No refund is given if the student fails to show up at the designated meeting place and time.
- In order to receive a refund on VGC’s overnight trips, cancellation must be made two (2) weeks prior to the start of the trip.
- SAFETY POLICY AND PROCEDURES
VGC is committed to providing a safe environment for students, instructors and employees. VGC makes every effort to ensuring all machinery and equipment are properly maintained and any required safety devices are in working order. Any concerns or issues must be reported to the head of the Health and Safety Committee.
Also available to all students and employees are procedures on how to deal with:
- Fires and Earthquakes
- Bullying and Harassment (in person and online)
- Emergency Contact Information
- Employees with First Aid and First Aid Kits
The above is in compliance with WorkSafe BC.
If students have questions about the safety procedures at VGC, they can also speak to any of the members of the Health and Safety Committee. To know who is on the Committee, please ask a VGC staff member at the front desk.
VGC staff and teachers follow the VGC's Health and Safety Manual, which was created by its Health and Safety Committee in accordance with WorkSafe BC guidelines. Every employee at VGC receives a copy of the manual when they begin working at VGC and are required to read and understand it.
On their first day at VGC, all students receive a VGC handbook. All of the emergency procedures are listed there as well as below:
- 1. Fires and Earthquakes
IF YOU DISCOVER FIRE OR SMOKE:
- Leave the fire area. Close all doors behind you.
- Pull the nearest alarm.
- Follow the designated evacuation route to the nearest exit (see map by class doorway). DO NOT use the elevator.
- Proceed immediately to the designated meeting area.
- Students are to check in with their teacher; teachers and staff are to check in with the School Evacuation Coordinator.
- Never return to the evacuated building without proper authorization.
If in doubt, ask the School Evacuation Coordinator wearing a designated florescent vest.
IN THE CASE OF AN EARTHQUAKE:
- A staff member/ teacher will announce that a "Drop, Cover, Hold" drill will begin.
- At the staff member’s/ teacher’s command, all students should drop under their desks and hold on as illustrated above.
- Teachers should ensure all students are under their desks.
- When shaking stops, count 60 seconds before returning to seats. Aftershocks may occur.
- All students should remain under desk until instructed by school staff that they may return to their seats.
- If instructed to leave the building, follow the designated evacuation route to the near¬est exit (see map by class doorway). If in doubt, ask the School Evacuation Coordinator who will be wearing florescent vest.
- Proceed immediately to the designated meeting area.
- Students should check in with their teacher, and teachers and staff with the School Evacuation Coordinator.
- Never return to the evacuated building without proper authorization.
- 2. Emergency Contact Information
Police/ Fire/ Ambulance: 911
For non-emergency services, dial:
- Ambulance: 604-872-5151
- Fire Services: 604-665-6000
- Police: 604-717-3321
- 4. Employees with First Aid and First Aid Kits
- An up-to-date list of employees with First Aid is available at the front desk
- First Aid Kit: located in the closet outside Room 209 on the second floor (reception level)
- Fire Extinguishers are located:
- Second floor (reception level): on wall by men’s washroom.
- Third floor: on the wall (between stairwell and elevator).
- Fourth floor: on the wall by the elevator.
- Administrative/ Marketing building: next to the entrance door.
- UNDERAGE POLICY
- No students under the age of 15 can attend any VGC programs with the exception of the High School Preparation/ Summer Teen Experience Program.
- Students between the ages of 13-18 may register for the High School Preparation/ Summer Teen Experience Program.
- If a student is under the age of 19, their parents must sign VGC’s Terms and Conditions before the student starts classes.
UNDERAGE STUDENTS WITHOUT VGC HOMESTAY
If a student registers through VGC and does not sign up for homestay, they must provide VGC with their local address and contact details in case of an emergency. They cannot receive VGC custodianship.
UNDERAGE STUDENTS WITH VGC HOMESTAY
- If an underage student applies for Homestay through VGC, they are allowed to request VGC custodianship.
- Underage students must stay in homestay for the duration of their studies at VGC.
- Underage students must pay for airport pick-up and drop-off unless authorized by the parents. The parents should specify the method of transportation.
- VACATION POLICY
VACATION POLICY FOR ADULT STUDENTS
Students must request a vacation through the Student Services Department. In order to have their vacation approved and their study time extended, they must fill out and hand in the Vacation Request Form four (4) weeks before their vacation.
- For a one-two (1-2) week vacation, a student should have studied for a minimum of 12 weeks.
- For a three-four (3-4) week vacation, a student should have studied for a minimum of 24 weeks.
However, if students decide to take the vacation anyway, they can:
- be excused from classes but their current end date will remain the same.
- be excused from classes and in order to have their study time extended, students will have to pay a $200 fee.
- All vacations start on a Monday, and they are a minimum of one (1) week.
- Students cannot take more than four (4) weeks a year.
- Students with a study permit must ensure that they are following the rules and conditions of Citizenship and Immigration Canada (CIC).
VACATION POLICY FOR TEENS
Teens must have parental approval for vacations. The school must receive written notification from their parents or their legal guardian during their time at VGC.
- WAIVER POLICY
- All students must sign VGC’s Liability Waiver before going to class and on activities.
- All students under 19 must have VGC’s Terms and Conditions signed by their legal guardian prior to participating in classes or activities offered by VGC or a partner company.
- WITHDRAWAL POLICY AND PROCEDURE
- If a student decides to withdraw from a program, he/she must provide a dated, written, notice of withdrawal to VGC, by email, registered mail, or in person. Refunds are calculated according to VGC’s Refund Policy and the date on which the written notice of withdrawal is received will be used to determine any refund owing.
- An international student whose application for a study permit has been denied is entitled to a refund under VGC’s tuition refund policy, if a copy of the denial letter is provided to VGC prior to the program start date.
- If a student currently studying at VGC wishes to finish their program early, they must provide in writing to VGC the date they would like to graduate. The student may receive a refund if VGC’s Refund Policy applies.
The following documents contain VGC Program Outlines.